We are looking for a proactive and well-organised Office Assistant to join a busy project office. This role is based on site and reports directly to the Office Manager. You will support the smooth running of the office, assist in welcoming staff and visitors, help establish and maintain administrative processes, and provide general day-to-day office support.
Key Responsibilities
Welcoming visitors upon arrival and ensuring they are directed appropriately
Assisting with the visitor and staff sign-in processes
Preparing meeting rooms, including arranging refreshments and lunches where required
Coordinating meeting room bookings and displaying daily schedules
Placing lunch orders with external providers
Supporting the organisation of on-site wellbeing and engagement activities
Assisting with planning and delivering social events such as team meals, seasonal celebrations, and staff gatherings
Helping arrange travel and accommodation when needed
Supporting the ordering of stationery, office consumables, and selected site/welfare items
Managing coffee machines, water coolers, and related supplies, including arranging servicing
Assisting with printer and photocopier issues as they arise
Liaising with cleaning contractors to ensure service standards and contractual obligations are met
Managing PPE stock levels and issuing items to new starters
Performing general administrative tasks including laminating, preparing security passes, and ad-hoc duties
Skills
Strong time-management skills
Confident communication with colleagues at all levels
Excellent organisational ability
Adaptable and able to respond to varied tasks
Creative and resourceful when problem-solving
Experience
Professional experience communicating with clients both by phone and in writing
Experience working with contractors, suppliers, or service providers
Background in a busy office environment
Training & Qualifications
Full driving licence
Proficient with Microsoft Word, Excel, and Outlook
If this sounds like something you'd be interested in then apply with a copy of your CV asap!
Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
